Faculty & Staff Programs

Service Learning Assistant Scholarship Program

Frequently Asked Questions

Below is a list of frequently asked questions by faculty/staff and students in the Service Learning Assistant (SLA) Scholarship Program.

Programmatic questions? Contact Morgan Studer at officesl@iupui.edu or 317-278-3474.

Faculty/STAFF

  • Can a student without a social security number and/or is here on a visa serve as an SLA scholar?

    • As long as the student is in the U.S. legally, he or she is eligible to receive an SLA scholarship.  If the student is a foreign national, he or she will need to make sure they have the appropriate documentation on file with the Registrar’s Office.  We recommend that the student confirm their status with the Registrar’s Office to avoid any confusion.  To learn more visit: http://registrar.iupui.edu/citizenship_verification.html.

  • If I was in the program last year, do I still have to complete orientation?

    • Yes.  Students and Mentors are required to complete orientation for each funding period. Furthermore, each year changes are made to the SLA program, which are described during orientation.  For more information on SLA Mentor orientation, click here.

  • What happens if I cannot attend orientation?

    • We now offer orientation as a live webinar (once per year), or recorded video for you to watch.  Mentor Orientation is available here.

  • I have selected a student to serve as an SLA scholar. Now what?

    • The award letter you received via e-mail should give specific instructions and a link to access Mentor Orientation.  At the end of orientation, you are provided with links to complete your Mentor Letter of Agreement (LOA) and Mentor Student Identification Form.  Once you have selected your student(s), they will receive an email with instructions for completing their part of the Student Orientation.  Once their part is complete, the scholarship funds will be released. If you cannot locate your award letter, please contact officesl@iupui.edu 
  • When is my mentor reporting due?

    • Please refer to this link for specific deadlines for the upcoming academic year.

    • Mentor reporting requirements have two parts and include: evaluating your student's narrative and completing an end of award reporting survey.

      • For a Fall Only award, then you will complete this step at the end of the Fall term.
      • For an Academic Year award AND if the student will be your SLA for both the Fall and the Spring, then you will complete this in the Spring.
      • For an Academic Year award AND if the student will only be your SLA for the Fall or the Spring, then you will complete this for both students at the end of the semester in which they serve, respectively.
      • For a Spring Only award, then you will complete this step at the end of the Spring term.
      • For a Summer award, then you will complete this step at the end of the Summer term.
    • The Mentor Survey and Report is to be completed online in May (for Fall Only, Spring Only, or Academic Year awards) or in August (for Summer awards). Please note: this is different from the student narrative evaluations described above.

    Failure of mentors to comply with the program and/or reporting requirements of the SLA program can result in forfeited eligibility for future SLA awards.

Students

  • How many semesters can I serve as an SLA scholar?
    • There is no limit on the number of semesters that an IUPUI student can serve as an SLA scholar, as long as they meet the minimum enrollment and GPA requirements. Refer to this eligibility sheet for assistance.

    • There are other factors that can affect scholarship renewal.  These include:
      • satisfactory completion of program requirements by the student;

      • successful reapplication for funding by the faculty/staff mentor;

  • If I was in the program last year, do I still have to complete orientation?
    • Yes.  Both student scholars and faculty/staff mentors are required to complete orientation once per academic year.   For more information on SLA Student Orientation, click here.

  • What happens if I cannot attend live orientation?
    • We now offer orientation as a live webinar (once per year), or recorded video for you to watch.  Student Orientation is available here.

  • When should I expect to see the scholarship funds show up on my bursar account?
    • It will take roughly two weeks for the scholarship to be credited to your account once the Student Scholar LOA and Orientation requirements have been met. It is recommended that you go ahead and pay your tuition bill to avoid any penalties. Once the money is in your Bursar account, you will receive a reimbursement check or direct deposit refund, depending on how your account is set up. 

  • I have been selected by a faculty member to serve as an SLA scholar. Now what?
    • SLA scholarships are technically an award given to a faculty member. Faculty members must apply for the award before the start of the semester, or in some cases submit a renewal application. Once the CSL has received all of the proper paperwork, the faculty member is notified of the award and is then instructed to identify a student. Once we have been given the student’s name, we draw up a contract known as your Letter of Agreement (LOA).  After you have completed your LOA online, you will receive an email with instructions for attending/viewing Student Orientation and completing your orientation reflection narrative.  After these steps are finished, SLA Student Orientation is considered complete and scholarship funds will be released.  Refer here for more information on the SLA program requirements.

  • Where can I get a list of workshops I can attend to fulfill my professional development requirement?
    • Please refer to this link to learn about opportunities to fulfill professional development requirements.   CSL staff will send an email once per month about new opportunities for professional development. 

  • When is my End-of-Award Period Report due?
    • Please refer to this link for specific deadlines for the upcoming academic year.

    • We strongly recommend that you submit your end-of-award report TWO WEEKS PRIOR to the posted deadline to ensure that your mentor has adequate time to complete their review and so that it will not interfere with your finals.

    Failure of student SLAs to comply with the program and/or reporting requirements of the SLA program can result in forfeited eligibility for future SLA awards.

Other Points of Interest
  • Students interested in serving as an SLA scholar who do not know a mentor.

    • If you are a student who is interested in serving as a Service Learning Assistant (SLA) scholar, you can fill out an SLA Student Interest Form here. If a mentor is looking for a student to serve as their SLA, we will refer to this list for a match if possible. 

  • Time Commitments

    • We strongly encourage mentors and students to consider the implications of taking on many time commitments while in school.  

  • Other Scholarships

    • For the 2017-2018 year, students are allowed to have other service related scholarships.  

  • Graduate Student Insurance (For Mentors)

    Indiana University policy mandates that the university cover the cost of student health insurance for any graduate student that meets the established minimum criteria unless the student has alternate insurance coverage and officially waives insurance coverage with university administration. Students may elect to accept or waive their university-sponsored insurance benefits; however, payment for coverage is an additional expense not covered by the scholarship award. Official waivers must be completed using the official university form and within published timelines.

    Beginning Fall 2015
    As a general rule, and in order to maximize the number of students and faculty that can be supported through the Service Learning Assistant (SLA) Scholarship program, it will be the responsibility of the applicant's home department/supporting unit, not the Center for Service and Learning, to cover the cost of student insurance should it come due.


    If your program/unit has circumstances that will complicate covering these  costs, please do not hesitate to contact SLA program staff with questions or concerns. The CSL is aware that circumstances vary and we are committed to working with individuals and units to navigate this issue equitably.

    Award Level

    Who pays?

    Notes

    15 hour awards

    Program or unit of the faculty/staff applicant

    Insurance coverage is triggered automatically.

    5 or 10 hour awards Combination of units providing scholarship/fellowship support for the student - includes the CSL. If a student receives an SLA scholarship in combination with other awards and the total amount exceeds university minimums, insurance coverage is triggered automatically.  The university minimums are published online. Generally, it is not possible to know if a student's total scholarship/fellowship package surpass university minimums.

    While there is no guarantee that a submitted application can be funded at the level requested, SLA faculty and staff applicants should consider the cost of graduate insurance at the time of application in the case the request is supported as well as the willingness and ability of their office or program to cover these costs. 

    The semester and academic costs of graduate student insurance are subject to increase annually.  For illustrative purposes, the fall 2014 premium was $1,173.30.  The spring premium are usually slightly higher as they include coverage for the summer.

    Questions? Please contact Morgan Studer,mohughes@iupui.edu, 317-278-3474  if you believe the prospective SLA scholar that you have selected qualifies for graduate student insurance. 

    Forms and Additional Information